Terms and Conditions for Wedding Bookings

TERMS AND CONDITIONS - WEDDING BOOKINGS


CONFIRMATION OF YOUR BOOKING
A letter of confirmation and deposit of £300.00 is required within 14 days of the original verbal booking. Should this not be forthcoming The Eastbury Hotel shall be entitled to treat the provisional verbal booking as cancelled.

PRICE
Those bookings taken more than 6 months in advance may be subject to price increase. In all cases, in the event of any taxation change and price increase from suppliers beyond the control of the hotel, the hotel reserves the right to vary the prices quoted to an extent that reflects such change.

LOSS OR DAMAGE
The client is responsible for any loss or damage caused to the hotel property/equipment or any equipment  hired to the client, by the client or the client's guests. The client will pay for loss or damages.

FINISHING TIMES
Functions must be finished at the time agreed when booking, and extensions of time may not be possible. If you are not planning to hold an evening reception at The Eastbury Hotel you will be required to vacate the restaurant by 6pm

NUMBERS ATTENDING
During the period 1st May - 1st October we reserve the right to insist that the minimum number of guests accepted will be 60 for all wedding receptions being held on Saturdays. Charges will be made for the total number of guests attending which must be confirmed 2 weeks prior to the booking. If the numbers attending fall by more than 5% from the original number booked we reserve the right to charge for the guests not attending over this 5% allowance, minimum numbers still apply.

PAYMENT TERMS FOR WEDDING RECEPTIONS
A) £300.00 for a wedding reception and £100.00 for a civil wedding with completed booking form.
B) 25% of agreed total six months prior, 50% three months prior and the outstanding balance one month prior to your wedding. Payments accepted by cash, cheque, Bacs or debit card. Payments by American Express or credit card attract a 3.5% handling charge.
C) Wedding Packages: Charges will be made for any extras served over and above the allowances agreed within your wedding pack.

CANCELLATIONS
Should you cancel the function you will forfeit all the monies paid.
Deposits are non-refundable at anytime.

OVERNIGHT ACCOMMODATION
We only accept two night reservations at the weekends during the summer months (1st April - 31st October). This can be either Friday and Saturday nights or Saturday and Sunday. Rooms booked by the bridal party will only be held provisionally until 6 months prior to the wedding. The Eastbury shall be entitled to treat provisional verbal bookings as cancelled after this time.

wedding terms and conditions pdf
 

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